Many a time you might have heard the tried and trusted pieces of advice from your seniors at work, bosses and elders for increasing your productivity. Although these methods are most of the times trusted but half of the times they are just left tried without any tangible benefit emanating out of it.
This means these productivity-boosting techniques do not give the required result at times. Most of these methods don’t work. Here’s a discussion on why they don’t with the best reason:
1) Don’t check your email first thing in the Morning : This advice might delay and derail your schedule
This may sound as a good advice to some as you may think that reading mails early in the morning may derail your entire schedule and delay your entire work due to that. Suppose you thought that this would fetch just 15 minutes to do so but some important mail came across, and you took over 45 minutes to respond. This will definitely derail your entire day plans. But how this is possible in today’s fast paced life. There are tasks in which you just can’t help checking the mail for a few hours only. This is unrealistic in today’s life. Checking the mails later on will also bring forth last moment anxiety that will never help in boosting your productivity.
The fix: The first thing that you should do in the morning is to check your emails and the rectification is that you should try to respond only to those mails that take less than a minute. These may include replies to mails only in simple yes or no and therefore they do not require prolonged research in replying. This way, it will not consume a lot of your time and derail your entire work schedule. This is the best alternative to replying to all the mails are rather not reading the mails in the morning. You can reply to the lengthy mails later on by marking them as unread. In your to do list, you can also jot the plan of reading that particular mail later on.
So, this is the best thing that could be done in the early morning hours. This way, you will be better aware of all the mails. And maybe you would have responded to half of them. This will also allow the reply of other important mails to marinate in your mind.
2) Do the hardest task first: Can set you back time wise
This is the advice that almost each one of us follow. Why would one not follow this; it sounds reasonable. But at times the problem that arises is that your hardest task can set you back time wise. It may consume your entire energy and hence enervate you to resume the rest of your tasks that were comparatively thought to be simple. This strategy will, therefore, fail the plan of your productive day.
The fix: Instead of jumping onto the most difficult task first, start your work with the easier ones first. This will definitely help in boosting your energy and confidence. You will secure your momentum by tackling with simpler steps and then jumping on to the easier ones.
Bonus: To make this strategy work best, try to break your most difficult task in a series of steps. These simpler steps will be accomplished easily without bringing in the burden of some big task. This sounds like the writing of a book. You just can’t command yourself to write a book. You need to break it into a series of steps like researching on topics, contacting the publishing firm, etc.
3) Make a master To-Do list : List could be never-ending
Okay, everybody would agree that it is a brilliant idea to bump everything in your mind onto a piece of paper. But don’t you think that it’s a big mistake to make a single to do list for all the tasks that you have to do. It creates difficulty in focusing and provides you with a never ending list instead.
The fix: Once you bump all your ideas onto a piece of paper, rewrite and queue your ideas as per the specifics of each field. Go a step further with the execution and break the list into segments for each department like home list, office list, etc.
4) Stop multitasking: Multitasking leads to stress which boosts productivity
There are a plenty of people who are always in the habit of multi-tasking and successfully manage all the tasks together. One might be afraid of a lot of stress but instead, stress boosts your productivity. Its helps you to encounter the infinite potential in you.
The fix: Start being selective. Do the task that compliments each other together. This way you’ll become more productive in an easier way. Moreover, this will not instigate confusion and errors in your tasks.